Finance & Operations Assistant (f/m/x) - part-time (10-20 hrs/week)

At Walls.io, we build software that empowers brands to achieve their goals and communicate authentically by leveraging user-generated content. For ten years, we’ve dedicated ourselves to sustainable growth as a proud category leader in B2B SaaS.

Our customers include international brands such as Google, Make a Wish, Amazon, Ferrari, Tomorrowland, Cisco, TEDx, ICANN, Ogilvy, Deutsche Bank, Adidas, Habitat for Humanity, NYU, and many more.

We’ve created a space where your ideas and suggestions for improvement are heard and welcomed. Our multinational team highly values diversity. You’ll enjoy working in an innovative and dynamic team with a flat hierarchy.

We’re looking for a proactive, detail‑oriented Finance & Operations Assistant that supports our team in part-time (10-20hrs/week)

Finance & Invoicing – You’ll be primarily responsible for creating and sending invoices, following up on outstanding payments, preparing all invoice documents for our accountants, and handling bank accounts and company credit cards.

Event Support – You’ll contribute to the planning and execution of internal team events and assist with the organization of external activities such as trade fairs and client-facing events.

Office Management – You’ll help ensure a smooth and well-equipped work environment by supporting hardware and software purchases and keeping our office and kitchen stocked with essential supplies.

Project Assistance – You’ll help manage ad hoc projects as they come up, ensuring timelines are met.

Travel Coordination – You’ll assist in arranging travel for the sales and management teams, and help manage the associated expense claims and documentation.

You’re a great fit for this role if …

• have a minimum of 2 years of experience in a similar role
• you thrive in a collaborative team environment
• you enjoy tackling challenges, organizing processes
• you thrive on staying organized, calmly juggling several priorities at once.
• details matter to you, and your work is consistently accurate.
• you communicate clearly and professionally, whether you’re speaking with teammates or external partners.
• you enjoy solving problems proactively, working independently when needed, while staying closely aligned with your team
• are fluent in both German and English, written and spoken
• are based in/around Vienna
• have a valid work permit for Austria

You will work in a centrally located, open-plan office with a lot of natural light and space in a renovated factory building. There's a fully-equipped kitchen with big dining tables, isolated phone/video-call booths, meeting and focus rooms, and a relaxation area.

• A collaborative and supportive international team that values open communication and teamwork.
• Flexible hybrid work: A balance of home and office days for collaboration and productivity
• Personal budget for education, conferences, literature, …
• Free public transport card for Vienna's awesome grid
• Free coffee, tea, and organic breakfast cereals in the office
• Fun team activities
• A dynamic and inclusive work environment that fosters professional growth and development
• Opportunity to work with cutting-edge technologies and gain valuable industry experience
• Company 100% owned by original founder

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We offer a salary, starting at 23.240 EUR gross per year based on 20 hrs/week.

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Starting immediately! - Let's talk :)

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Please submit your resume and a cover letter highlighting your relevant experience and why you believe you would be a great fit for our team.

We look forward to reviewing your application and potentially welcoming you to our growing organization!

Your contact person is Kerstin Drabek